Accident and Near Miss Form

Accident and Near Miss Form



Health and Safety - Why is it important

Under the Health & Safety at Work Act 1974, we have responsibility as landlords for the safety of visitors to the building (as distinct to employees) which includes our student and other residents.  Part of our risk assessment provisions is to understand the accidents and near misses that occur so that we can take proactive action to aim to reduce such occurrences.

What type of accidents should be reported?

All accidents (where injury has been sustained) and near-misses (accidents without injury) should be reported. 

How is this information used?

Accidents are investigated as required and remedial action taken.  Additionally statistics are compiled (shared with the H&S Committee including student members) and HODs to determine particular higher risk areas/activities to enable further mitigating action to be taken.  In specified cases, accidents are reported to HSE (RIDDO Regs).

For more information about Health and Safety, please click here.

  • Was it a staff member, student, visitor, or contractor?
  • Were there any witnesses? If so, who?
  • Did anyone require medical attention or assistance?
  • Was the person using equipment, handling materials, or walking through an area?
  • Were there any specific tools, chemicals, or technology in use?
  • Was this a routine activity or an unusual situation?
  • Was it during a class, a break, or after hours?
  • Had there been any recent changes (e.g., weather conditions, maintenance work)?
  • Did the time of day impact visibility, workload, or other factors?
  • Was it inside or outside? A classroom, lab, hallway, or car park?
  • Were there any environmental factors (e.g., slippery floors, poor lighting, trip hazards)?
  • Was the area normally used for this activity, or was it an unusual location?
  • Was there a hazard (e.g., faulty equipment, obstruction, spillage)?
  • Did someone’s actions or external factors contribute?
  • Could something have been done differently to prevent it?

Extra Tips for a Useful Report:

  • Be Clear & Specific – Instead of saying, "A student slipped in the corridor," try: "At 10:15 AM, a student slipped on a wet floor outside Room 204. The floor had been mopped earlier but no caution sign was visible."
  • Include Observations – Even small details help. If a door was propped open, lighting was dim, or an alarm didn’t sound, mention it!
  • If Possible, Attach Photos – A picture of a hazard or accident scene can provide valuable context. (*Word Documents, PDFs or JPEG images only)
  • Report as Soon as Possible – The sooner you log an incident, the fresher the details will be.

Your reports play a crucial role in making the college a safer place for everyone. Thank you for your help and attention to detail—it truly makes a difference!

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